Necessities for File Sharing at Work

In this day and age, modern workplaces see a lot of filesharing internally, between businesses and clients and spanning different locations. With such sensitive data that is crucial to productivity, it’s vital to make use of service and applications that allow efficient transfers, reliable storage, and secure solutions against data loss and unauthorized access. If your business sees a lot of filesharing in day-to-day operations, and it likely does today, make sure you use these essentials:

Secure File Server

Making use of secure servers protects your data from reaching the hands of those who aren’t meant to access them, but security means more than just keeping things malware-free and adequately encrypted. A good working platform should also have proper storage and archiving for ease of access, with file sync and share capabilities to make it more manageable to keep the database updated with all users in real-time.

When you have a bad server, it directly affects the performance of your employees and can hamper your progress with any clients or projects that you are actively pursuing. If your server host is not working well, every other system trying to access files, whether they are in-office or remote, will have a difficult time. It’s essential to have a good access center that can cater to all users.

Virtual Private Network

In 2020, over 400 million businesses are making use of VPNs. This popularity even saw a surge with global measures against pandemic threats forcing the majority of the workforce to work from home. Whether it’s a time of crisis or business as usual, however, it’s still essential to have a good business VPN.

VPNs ensure faster and more secure connectivity between employees and are effective in amplifying productivity within the workplace. As collaboration and prompt reactions are a core part of the digital age of business, a VPN allows precisely that. It blocks external connections that hamper filesharing speeds and prying eyes that shouldn’t have access to that data anyway. Additionally, it provides a secure way to share files to users in a distant location as needed.

Automatic Backup System

businessman hand working on laptop computer

As is the nature of filesharing, sometimes data loss can happen from a system failure, malicious attack, or human error. Even if you have sound security systems meant to prevent hackers and malware, think about Joe from accounting wiping crucial data accidentally instead of transferring it to a USB drive or Helen from HR unknowingly uploading an infected file.

With any filesharing cloud platform, you should make sure that it has a good backup and mirroring feature that allows you to have access to deleted files and has an excellent recovery system. That is essential not only for mishaps but also for database monitoring and archiving, in case you need to trace backup data and find old files that haven’t been accessed in a long time. For this reason, 84% of companies overall are making use of cloud backup.

Filesharing is convenient and pretty much a mainstay practice in modern business. It’s only wise to make sure that it can be done in the safest and most efficient way possible.

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